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Import 3: Can I convert a ProCite database to EndNote?

Answer:


Quick instructions that do not maintain word document compatibility or RefIDs here.

In-depth instructions that maintains both word document compatibility and RefIDs here.

EndNote 5, 6, 7 and X1/X2 for Windows can directly convert a ProCite database as follows:
  1. In EndNote select File / Open / Open Library.
  2. Under "Files of Type" select "All Files (*.*)".
  3. Find the ProCite database that you wish to convert, and select it as the library to open.
  4. Click Open and a dialog box will appear. Click Convert to begin the creating an EndNote library without customizing the field and reference type mappings. If you click Customize you can select the destination Reference Types for the ProCite workforms, as well as set the destination EndNote fields for the fields in the ProCite database.
  5. After clicking Convert enter a name for the EndNote library and click Save.
This will create an EndNote library using the data from your ProCite database; the original ProCite database files will not be affected.

EndNote 8/9/X for Windows and all EndNote Mac versions are not able to convert ProCite database directly. To get the references into an EndNote library, do the following:
  1. Open ProCite and open the database. Go to the File menu and select Print Bibliography and choose the Output Style RIS-EndNote.pos (click to download)
  2. On the Print Bibliography window select the "Configure" button and go to the "Fields" tab. In the "Fields" window check all optional fields.
  3. Click OK, then the "Save" button and save as a text file (with a file extension of .txt).
  4. Transfer the file to the computer with EndNote.
  5. Open EndNote.
  6. Open or create a library to import the references into (Note: if you have more than one library open, the data you import will go into the active library).
  7. Go to the File menu, and choose "Import"
  8. Select the text file you exported from ProCite.
  9. Select "Reference Manager (RIS)" as the import option.
  10. Import the file.
If you download this program and follow these steps, you should be able to retain your RefIDs and be able to convert your Word documents.

After you have downloaded the file RIS_Sort.zip, you will need to extract the contents of the .zip file. If you are using Windows XP or Windows Vista, you can double click on the file and then drag the RIS_Sort folder onto your Desktop.

Converting a ProCite database to EndNote while retaining the RefID:
  1. Open the database in ProCite.
  2. Go to "File > Print Bibliography."
  3. Click on the "Configure Button."
  4. Click on the arrow between the output style and the "Reset" button and select Browse.
  5. Navigate to your Desktop where you extracted the RIS_SORT folder, go in to "Output Styles" and select the "RIS-ID" output style.
  6. Click on the "Fields" tab and check all of the "Optional Fields" and click "OK."
  7. Click on the "Save" button, save the file on your Desktop, leave the "Save as type" set to "Text Only."
  8. Go into the RIS_SORT folder on your Desktop and double click on "RIS_Sort.exe."
  9. Click on the "Browse" button next to "Input File:" and select the file you saved in step 7.
  10. Click Run.
  11. Click "OK" to the Done message and click "Exit."
  12. Start EndNote and create a new EndNote Library "File > New."
  13. Go to "File > Import."
  14. Set "Import Option" to "Reference Manager (RIS)."
  15. Set "Duplicates" to "Import All."
  16. Click "Choose File" and select the "–SORTED" version of the file you exported.
  17. Click on the "Import" button.
  18. Press CTRL+F to search your new library, search for the title "PLACE HOLDER DELETE."
  19. If there are any matching references press CTRL+A to highlight all of these temporary references and then press CTRL+D to delete the references.
  20. Press CTRL+M to display all of the references again.
Converting a ProCite Word document to be used in EndNote:
  1. Make a backup copy of your Word document.
  2. Go to "Tools > ProCite > Generate Bibliography."
  3. Click on the "..." button and go into the RIS_SORT folder on your Desktop, then go into the "Output Styles" folder and select the "ProCite to EndNote" output style and click "OK" to format the document.
  4. Press CTRL+A to highlight all of the text in the document.
  5. Press CTRL+6 to remove the ProCite field codes.
  6. Go to "File > Save As" and give the file a new name.
  7. With the EndNote tools installed in Word, and the converted database open in EndNote you should now be able to format the document using EndNote.

This page was last modified on: June 13, 2008

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